We operate a very simple system.
Locums
Issue a Timesheet & Invoice
At the end of each week, you send a timesheet to the firm you are providing assistance to, showing the hours you have completed. At the same time you issue an invoice for the total amount due. If the firm have any queries about the hours they will discuss this with you, but this is quite rare if you are working closely with the firm and they know what you are doing.
Work Arrangement
The overwhelming majority of locums work either a) on a self-employed basis, handling their own tax via self-assessment, or b) via their own limited company. Most locums are not registered for VAT, as their income will fall below the threshold. A select few locums use umbrella companies – basically providing payroll services at a cost – but we do not recommend this and they can be a real headache for everyone concerned.
Payment Terms
Payment from the client should be made within 3 working days. Not only is this a convention in the trade, but it also makes good sense to insist on this.
Interim Lawyers Invoice Request
You really don’t need to do much to keep us happy. We simply require you to send us a copy of any invoice and timesheet you issue to the client. The easiest way by far to deal with this is to cc us in on your emails to the client.
If you do not send us your invoices it causes us an almighty headache; on rare occasions this has happened and our clients have to provide us with the invoices, we have to chase them for copies, with the end result being that neither of us is very happy with you and its unlikely you would get work from us in the future! In worst case scenarios we have ended up billing for 6 months’ worth of invoices for a locum in one go, which has infuriated both the client and our accounts department.
Clients Using Locums
Check the Timesheet and Invoice
The locum lawyer should send you their timesheet and invoice on a weekly basis, ideally on a Friday. Check the timesheet to make sure you agree with it.
Pay the Locum Within 3 Working Days
Pay the locum by BACS within 3 working days. If you do not pay the locum within this time frame, two things will happen. 1) the locum will probably stop working for you and 2) we will be notified and refrain from sending you any further locums in future. Locums depend on fast payment – unlike law firms they do not ask for payment in advance.
We always advise locums to move quickly when there is non-payment of invoices and to not delay in issuing proceedings and enforcement to recover amounts due. There really is no excuse for non-payment.
Pay Interm Lawyers Every Month
We will issue an invoice every month based on the invoices you have been sent by the locum. We usually offer payment terms, although we are currently reviewing these to shorten the length of time for payment.
In some circumstances we do have to ask our clients for copies of invoices from locums – which is both annoying and frustrating for all of us.
Simplicity
Our system is possibly one of the easiest to use when it runs smoothly. Everyone knows what to expect; locums issue invoices, get paid within 3 days, send Interim Lawyers copies, Interim Lawyers issue invoices and get paid monthly. Our fee is set and there are no extras.
What could be easier?
































